PlanetChase provides meeting solutions.  The list below is a sample of what we can do for you.  It should not be considered a complete list of services we offer, but a demonstration of the variety of services we could provide you.

Contact us for an assessment to see what PlanetChase can do for you.

Strategic Planning

The first step in planning an event is to determine the need for an event.  Is there a benefit to holding the event?  Is the cost of the event justified by the benefits?  What resources, financial and human, do you have to coordinating a meeting?  Is there enough time to put a meaningful and informative meeting together?  Are there more cost-effective alternatives to a meeting? We sit down with you to help you answer all these questions first.

• Needs Assessment
• Program design
• Timeline Management
• Budget and Financial Management

Site Selection

Unlike some site selection companies, we do not keep a 'preferred list' of hotels.  Unlike some site selection companies, our services are fee-based, not commissioned-based.  Most site selection companies collect a commission based on the sleeping room rate you book, some times this may be in addition to a fee they may charge you for their services.  It is our opinion that this would create a conflict of interest on our part. The hotels that we recommend to you are decided based on what your needs are and what the hotel has to offer based on the RFP that they responded to.

• Create RFPs
• Site Inspections
• Venue Recommendations
• Contract Negotiations 

Marketing

• Branding Development
• Promotion and PR
• Marketing Communications (Email, Web, Print)

Logistics

• Function Setup
• Audio/Visual
• Food & Beverage
• Entertainment/Decor
• Exhibit Management

Vendor Management

• Speaker Selection & Management
• Off-site Events & Venues
• Equipment Sourcing
• Vendor Selection & Management

Attendee Services

• Housing and Registration
• Air Transportation
• Ground Transportation

On-Site Management

• Pre-Convention Meeting
• On-Site Management

Post Conference Reconciliation & Wrap-up Site Selection

We work with you to find the best location for your meeting or event, based on needs assessment, budget, meeting and attendee profiles.

Contract Negotiations
Let us work with the property to make sure that you get the most bang for your buck and mitigate the damages that a poorly written contract can expose you and your company to.

Meeting Management
From inception to reconciliation, we work with you to host the best meeting or event possible.